Shipping has multiple meanings. It can be a physical process of transporting commodities and merchandise goods and cargo, by land, air, and sea. It also can describe the movement of objects by ship.

Land or “ground” shipping can be by train or by truck. In air and sea shipments, ground transportation is required to take the cargo from its place of origin to the airport or seaport and then to its destination because it is not always possible to establish a production facility near ports due to limited coastlines of countries. Ground transportation is typically more affordable than air shipments, but more expensive than shipping by sea especially in developing countries like India, where Inland infrastructure is not efficient.

Shipment of cargo by trucks, directly from the shipper’s place to the destination, is known as a door to door shipment and more commonly multimodal transport system. Trucks and trains make deliveries to sea ports and air ports where cargo is moved in bulk.

Now lets focus on shipping of copiers…


*Unplug the copier and remove the paper. Most shippers weigh machines. The more paper that is in your equipment, the more the machine will weigh, and the more the shipping charges will be.

*Gather all service logs, manuals, and driver CDs. These materials should be stored in the copier’s cabinet or in an empty paper tray.

*If your machine has a Fiery or other RIP computer, safely turn it off, and unplug the machine.

*Attach a copy of the lease return authorization paperwork to all copiers, fax machines, RIPs, and any boxes of accessories.

*If possible, move all equipment to a ground floor location.

*Check if a Certificate of Insurance is required and obtain all information for the shipper.


*Contact your vendor for assistance in shipping the equipment. Your vendor is the best contact to make sure the machine is completely prepped prior to shipping. Your vendor will be able to remove all accessories without damage, and should be able to examine the machine before shipping.

*If your shipper cannot help you ship the equipment, contact a national shipper that uses air-ride trucks and get quotes. Ask for Specialized Product, High Value Shipments, or Office Moves. Do not use the same movers that you use to move your household objects. Ask that your machine be shrink-wrapped and blanket-wrapped to reduce damages. Prepayment may be necessary.

*Do not palletize copiers; the wheels will break and you may be liable for damages.

*National shippers should call a day in advance of the pickup to confirm address, directions, business hours, etc.

*Save a copy of all paperwork the shipper leaves you. It is a good idea to send your destination the name of the shipper along with the Contract Number or Registration Number of the shipment.

*Track your shipment until it arrives at the destination.




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